Terms & Conditions

Effective Date: March 1, 2025

Business Name: Archimedes Ledger LLC
Email: ArchimedesLedger@gmail.com
Phone: 971-261-0719

1. Acceptance of Terms

By engaging Archimedes Ledger (“we,” “our,” or “us”) for bookkeeping services, you (“client,” “you,” or “your”) agree to these Terms and Conditions. These Terms apply to all services provided unless otherwise agreed in writing.

2. Services Provided

We provide bookkeeping and related financial recordkeeping services including but not limited to:

Recording transactions
Bank reconciliations
Invoicing
Accounts payable/receivable tracking
Payroll preparation (if applicable)
Financial statement preparation (not CPA-certified)

We do not offer tax preparation or legal advice unless explicitly stated and licensed to do so.

3. Client Responsibilities

You agree to:

Provide accurate, complete, and timely financial information
Comply with all federal and Oregon state laws regarding business records
Inform us of any changes that may affect the bookkeeping process

Failure to provide necessary information in a timely manner may delay services or result in additional fees.

4. Fees and Payment Terms

Fees will be outlined in a separate service agreement or invoice. Payment is due [e.g., upon receipt/within 15 days]. Late payments may incur a [e.g., 1.5%] monthly finance charge.

5. Confidentiality

We take your privacy seriously. All client information is kept confidential and will not be disclosed to any third party without your consent, except as required by law.

We follow the Oregon Identity Theft Protection Act and implement reasonable safeguards to protect your data.

6. Data and Record Retention

We maintain records for the duration of our engagement. Upon termination, we will return all client-owned records. We recommend clients retain financial records for at least 7 years in accordance with IRS guidelines.

7. Limitation of Liability

Our liability is limited to the amount paid by you for the services rendered in the three (3) months prior to any claim. We are not liable for:

Errors due to incorrect information provided by you
Tax consequences from decisions made without our advice
Consequential or indirect damages

8. Termination

Either party may terminate the service agreement with 15 days’ written notice. All outstanding fees must be paid before the release of records.

9. Dispute Resolution

Any disputes arising out of or relating to these Terms shall be resolved through mediation in Yamhill, Oregon. If unresolved, the dispute may proceed to binding arbitration under Oregon law.

10. Governing Law

These Terms shall be governed and construed in accordance with the laws of the State of Oregon.

11. Changes to Terms

We may update these Terms from time to time. You will be notified of material changes and continued use of services constitutes acceptance of those changes.